HomeBusiness IntelligenceThe Excessive Price of Not Implementing PBRS for Energy BI

The Excessive Price of Not Implementing PBRS for Energy BI

Enterprise intelligence (BI) transforms knowledge into actionable insights into a company’s operation. It consists of instruments that make info simpler to grasp in order that knowledgeable enterprise choices will be made rapidly. An influence BI reporting system (PBRS) is a BI software that aggregates knowledge from a number of sources and visually shows the data onto dashboards and experiences. As with all expertise buy, companies ought to take a look at the return on funding (ROI) on implementing PBRS.

Implementing PBRS

Calculating ROI

The system for figuring out the ROI of something is simple:

ROI = (Acquire from Funding minus Price of Funding) divided by the Price of the Funding multiplied by 100. 

What is not as easy is deciding on a worth on the acquire from the funding, particularly on the subject of software program.

Price of Funding

Discovering the price of a PBRS funding includes totaling the expenditures for the next objects.

  • Software program and {hardware} prices
  • Upkeep
  • Upgrades
  • Help
  • Implementation course of
  • Consulting companies

Worker involvement needs to be factored into the equation if workers is required throughout set up or formal coaching is required. 

Acquire From Funding

Assigning a worth to new software program that produces extra widgets per hour is easy. Deciding on a worth for software program corresponding to PBRS is extra sophisticated. It’s in regards to the time saved, and the alternatives gained. Figuring out ROI will not be a one-and-done calculation. When contemplating a purchase order, calculate two ROIs.

  • A worst-case situation with the very best doable prices and lowest doable acquire.
  • A best-case with the bottom doable expense and highest doable acquire.

In most situations, the precise ROI will fall between the 2 extremes. As soon as you have recognized the perimeters of the ROI values, assign a time interval to realize these outcomes.

Calculating Positive factors

How ought to a enterprise decide positive aspects for a software program funding corresponding to PBRS? First, ROI is a financial worth assigned to a particular funding. It ought to have in mind all of the variables. That effort is usually difficult as a result of the advantages aren’t at all times seen. A wonderful place to start out is with key efficiency indicators (KPIs). Most firms are receiving info on their KPIs. Whether or not it is month-to-month gross sales experiences or weekly name middle requests, the information makes it into some report.

For example, how do staff entry the information or the report for every KPI? Studies could also be emailed or saved on a server. An IT division could have arrange a share with all of the experiences in that house. Anybody with permission can entry the experiences. If despatched by e-mail, the report could also be saved domestically. 


Getting the data requires staff to log in to the server and obtain the report or navigate to the suitable folder on their laptop. Let’s assume the entry course of takes 5 minutes, and the report is seen as soon as by 15 gross sales managers who value the corporate $500 per eight-hour day. For the 15 managers to entry the report as soon as, it prices the corporate $75.00.  That does not appear to be a lot. Even when the gross sales managers entry the experiences as soon as per week, the associated fee is just $322 per 30 days or about $4,000 per yr. Multiply the $4,000 occasions the variety of KPI experiences every supervisor accesses in a yr, and the associated fee can attain effectively over $100,000.


As an instance that accounting finds an error within the report after its preliminary launch. They replace the data, place it on the server, or e-mail the up to date report to every gross sales supervisor. In the event that they replace the copy on the server, the gross sales managers is probably not conscious of the error. They make choices based mostly on defective info. If the corrected report is emailed, the gross sales managers must replace any experiences or paperwork that relied on that knowledge. How a lot time is misplaced correcting the error? That does not embody any prices related to the implications of constructing a choice on defective info.

Alternative Prices

Alternative prices are the potential advantages that consequence when a enterprise alternative is missed. For instance, what alternatives had been the gross sales managers unable to deal with due to the time spent accessing experiences and addressing the implications of knowledge errors? In the event that they lose a worthwhile sale, the chance value is the misplaced income for the lifecycle of a typical buyer.

By deploying a PBRS system, gross sales managers have time to construct higher relationships, decreasing the percentages of a misplaced sale. Staff have entry to up-to-date info at the beginning of their day. No on the lookout for experiences or downloading recordsdata. As a substitute, revised info is included into the dashboard or emailed to the inbox, making certain that each one events are utilizing the identical reality supply. 

Mechanically delivering up to date Energy BI info utilizing PBRS allows staff to give attention to knowledge insights. Slightly than on the lookout for info, they will entry essential info in seconds, making certain extra data-driven choices. 

Serving to staff make knowledgeable choices is the very best ROI for any funding. Contact ChristianSteven Software program to study extra about how your organization can start automating supply of Energy BI experiences and dashboards.


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