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How Microsoft 365 can assist your organization go inexperienced

Lower your carbon footprint

This text was initially revealed on Sept. 24, 2020, and up to date on Oct. 6, 2022.

Why do you have to attempt to assist your organization go inexperienced? Maybe a greater query is, why do you have to care within the first place?

Tony Robbins mentioned, “By altering nothing, nothing modifications.” No matter how you’re feeling about this self-help showman, the person has some extent. If nothing modifications when it comes to how we deal with our planet, we’ll be creating extra issues for our youngsters, and for the remainder of the individuals that can come after us as nicely.

Now, you is perhaps considering, “I recycle, isn’t that sufficient?” Otherwise you would possibly even be considering, “it’s too costly to go inexperienced.”

The reality is there may be at all times extra that we will be doing. The excellent news is, due to the web and additional developments in expertise, it’s turning into simpler and cheaper than ever to cut back our carbon footprint. In actual fact, in accordance with Forest Nation, it might even assist enhance your organization’s backside line.

As QuickBooks explains, “companies which have sustainable values at their core have larger worker engagement, decrease worker turnover, and excessive buyer loyalty. So sure, sustainable enterprise practices are good for the planet, however they will additionally result in extra profitability.”

Not solely does going inexperienced cut back air pollution, protect pure assets, and reduce the quantity of waste produced, however it will probably additionally improve your corporation’s revenue margins. For starters, some states provide authorized and tax incentives for firms which have environmentally pleasant enterprise practices.

In line with the Houston Chronicle: “Florida, for instance, permits firms that produce and promote electrical energy from a renewable power facility to take a company revenue tax credit score. Florida companies are additionally eligible for a gross sales tax exemption for utilizing photo voltaic power methods, tools, equipment and different renewable power applied sciences.”

Moreover, being inexperienced can enhance your popularity and aid you with group public relations. QuickBooks mentioned going inexperienced is “an unimaginable software for serving to your corporation stand out amongst your opponents.” Solstice additionally reported, “92% of customers say they’re extra more likely to belief manufacturers which are environmentally or socially acutely aware.”

To additional drive dwelling the purpose, IBM reported that as of a February 2022 survey, half of customers “say environmental sustainability is extra essential to them right this moment than it was 12 months in the past.” IBM went on to additionally say “half of customers mentioned they have been prepared to pay a premium for a sustainable model or sustainable merchandise.”

It additionally simply feels good to know that you’re doing what you possibly can to protect the planet.


A technique you can begin constructing a extra sustainable office is by totally utilizing all of the instruments Microsoft 365 has to supply. Let’s discover how the suite of applications can assist your organization go inexperienced.

4 Methods Microsoft 365 can assist your organization go inexperienced

Recycle symbol on smartphone

1. Scale back paper use with all of Microsoft Workplace’s instruments

As Vince Digneo, sustainability strategist at Adobe mentioned, “The greenest paper is not any paper in any respect.”

After we don’t print something, we save a major quantity of paper. Electronic mail, Phrase paperwork, Excel spreadsheets, PowerPoint displays and extra can all be shared from individual to individual with Microsoft 365. Since every thing is saved to OneDrive, a safe cloud storage service, there’s no must print any of those information.

Due to this, the majority of the paper waste is all however eradicated. Not solely will this save your organization cash on paper, however the quantity of ink and toner you have to in addition to money and time spent on technicians in your copiers and printers may also be tremendously lowered.

Some firms would possibly have the ability to remove the necessity for copiers and printers utterly which suggests you gained’t must have these home equipment plugged in all day draining electrical energy, not to mention taking over the sq. footage to deal with them which might cut back how a lot workplace area you might want to lease.

2. Reduce the quantity of space for storing wanted for paper information

In case you not must print reams of paper, and you’ll catalog your entire digital information for straightforward sorting, sharing and looking out, it’s also possible to remove cumbersome submitting rooms crammed with cupboards.

One of many firms I labored for spent lots of of {dollars} each month renting a room simply to deal with their paper information. Lastly, they wised up and paid a scanning service to scan all of their information into computer systems. This allowed them to eliminate the room as every thing was now being saved and shared on-line with Phrase, Excel, Powerpoint, and many others.

This easy transition helped them save hundreds yearly on lease. That additionally meant a discount of their electrical energy prices for cooling/heating the room and retaining the lights on. Additionally they not wanted to pay a submitting clerk to handle all these pesky folders.

Going inexperienced CAN prevent cash.


3. Collaborate remotely with Microsoft Groups

Chat from wherever, meet on-line, name and collaborate with colleagues, distributors, even potential prospects with Microsoft Groups.

Gone are the times if you wanted to journey hundreds of miles to share a presentation with a vendor or potential consumer. Lowering bills associated to journey is a good cost-cutting measure, however it’s also a wonderful means to assist your organization go inexperienced.

Help Your Company Go Green Plane In Clouds

In line with The Factors Man, “On common, plane replenish with an estimated 3,500 gallons of jet gas.”

Statista reported, “In 2021, because of the coronavirus pandemic, solely 13.8 billion gallons of gas have been consumed by U.S. airways, in comparison with a excessive of 18.43 billion gallons in 2007.” Gasoline consumption was at its lowest in 2020 at 10.28 billion gallons. 

Each aircraft journey your workers need to take provides to the quantity of gas assets burned.

Whereas lowering journey in your firm won’t cease all flights, it might in the end assist cut back the variety of planes that must journey on any given day thus saving pure assets, and lessening the air pollution within the air.

Who is aware of? Due to Microsoft Groups, your organization would possibly even have the ability to go partially or utterly digital. This might additional decrease the prices associated to sustaining an workplace area.

4. Scale back power consumption with cloud storage

Cloud storage reduces power consumption of older and/or a number of machines storing the identical content material or utilizing in-house servers. And, by lowering the upper computing energy of desktops and servers, you additionally cut back the warmth they produce, saving you cash on cooling prices.

Utilizing OneDrive permits all of your workers to entry the information they want with out having to retailer them on their very own machines.

Not solely will they have the ability to entry them wherever with WiFi, however you’ll additionally have the ability to get away with much less storage on onerous drives, and use extra energy-efficient machines with out having to fret as a lot about obtain and add occasions.

Microsoft Cloud for Sustainability

In June 2022, Microsoft introduced the supply of Microsoft Cloud for Sustainability. This product launch is a part of the corporate’s overarching objective to develop into greener themselves. The corporate mentioned, “Microsoft Cloud for Sustainability is uniquely designed for organizations, throughout a number of industries and geographies, to begin with their best enterprise ache factors and establish how greatest to beat them.”

With the product’s launch, you possibly can file the emissions footprint of your corporation, and set targets for lowering it by means of services provided by Microsoft and their companions. It is going to be attention-grabbing to see the place these improvements take companies within the coming years as many firms are working to reverse the harm that expertise has brought on up to now.

Further methods to go inexperienced, in accordance with Microsoft

Microsoft shared in a 2018 publish 10 methods to make a enterprise extra environmentally pleasant. Although the publish is a couple of years outdated now, the sentiment and far of the recommendation they shared continues to be legitimate. Listed here are just some of the concepts that also maintain true in 2022:

  • Make it simpler to recycle: You probably have an workplace area, there must be recycling bins for paper merchandise for workers which are ditching paper.
  • Eliminate outdated electronics correctly: Do you know that you would be able to’t simply throw away objects which have LED batteries in them into the common rubbish? Nope! You want to use a correct disposal program. In line with Shopper Experiences, the three greatest strategies are to take electronics to a recycler, donate them, and to take it to a tech agency.
  • Have your groups make money working from home when potential: Not solely will you save on utilities when the workplace is closed, car air pollution goes down too.

Select higher distributors and/or producers: After we decide to work with inexperienced firms, all of us win.

Conclusion and subsequent steps

My hope is that by studying this publish, you may be impressed to implement environmentally pleasant enterprise practices for your corporation. Whereas it might not at all times be simple to cut back your carbon footprint, utilizing collaborative instruments, digital applications, and cloud storage just like the Microsoft 365 suite of merchandise is actually a step in the precise course.



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