At EJ, we’re using the Approvals space for our inner Domo request system. Previous to implementing this feature, we skilled points with group and transparency of incoming Domo requests. Requests have been submitted via numerous areas together with Buzz, e-mail, messaging, cellphone calls, and different inner firm methods.
Often, duplication of labor was skilled when requests have been despatched to a number of customers. As a result of safety limitations skilled whereas utilizing the Tasks and Duties space of Domo, we have been lacking a option to arrange requests and supply transparency to these concerned. When Approvals was launched in our occasion, we noticed this as a chance to centralize requests in a single location.
Approvals have been designed for approval workflows. Nonetheless, with the customizable templates, it has labored properly to remodel right into a tailor-made request system. Any licensed Domo consumer has the power to enter an Approval for a request.
5 Approval templates have been created in our occasion to cowl the foremost request varieties we obtain, and an extra sixth choice—”Common Domo Request”—is offered for any requests that don’t fall into one of many different classes.
Every template is custom-made to incorporate questions particular to the subject. For instance, “New Person Request” contains required fields for title, e-mail, and safety/entry wants. And “New/Modified Report Request” can hyperlink on to pages or playing cards. These templates require the required info upfront, decreasing the forwards and backwards communications to retrieve incomplete info for a request.
By default, approvals are routed to the admin group for overview. As soon as within the admin queue, requests are reviewed after which assigned to a person admin or energy consumer that will likely be accountable for finishing the request. Reassigning permits customers to know who’s engaged on the request. After the request has been accomplished, it’s accredited and a notification is robotically despatched to the unique requester.
The options supplied by a centralized request system have solved our prior points and supplied many extra advantages. The feedback space on every request is utilized to prepare conversations and @ point out on to content material inside Domo.
Customers have the power so as to add observers or approval customers to a person request, which offers elevated transparency to their workforce. This method solves the problem of requests coming via numerous methods, permitting for higher group and prioritization.
One other profit is the power to create DataFlows on the Approval system itself, so we will generate dashboards monitoring the circulate of approval processes.
In the end, utilizing Approvals for our inner Domo request system permits us to prepare and handle requests effectively with a faster turnaround, leading to an enhanced consumer expertise.